Office Manager - Advising and Family Programs (part-time) - Framingham State University

Location: Framingham, MA Category: Contract/Hourly Posted On: Tue Nov 5 2024 Job Description:

GENERAL STATEMENT OF DUTIES:

The Office Manager provides administrative assistance to the Offices of Academic Advising and Family Engagement as directed by the Director of Advising and Executive Director, Family Engagement.

SUPERVISION RECEIVED:

Executive Director, Family Engagement
Director, Advising Center

SUPERVISION EXERCISED:

NA

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Serve as the first line of guidance for the in-person visitors to the Advising Center and Family Engagement
• Monitor, forward and, when appropriate, respond to phone calls and emails.
• Process and assist with departmental budgeting and purchasing using University and Commonwealth procedures
• Assist with scheduling, planning and placing of catering orders for events related to the Advising Center and Family Engagement.
• Maintain and update all websites as needed for Advising Center and Family Engagement
• Management of staff calendars
• Assist with communications and coordination of placement testing
• Use of university content management systems to staff of Advising Center and Family Engagement

WORKING CONDITIONS:

Working at a desk for majority of time, minimal lifting

Job Requirements:

MINIMUM QUALIFICATIONS:

• Proficient in Microsoft Office Suite
• Ability to be trained on university technology platforms;
• Able to work flexible hours during special events in May, June and August
• Candidates who are bilingual in English and Spanish or English and Portuguese are strongly encouraged to apply.

PREFERRED QUALIFICATIONS:

Candidates who are bilingual in English and Spanish or English and Portuguese are strongly encouraged to apply.

Additional Information:

This is a part-time non-benefited, contract position, not to exceed 18 hours per week. The scheduled hours are Monday through Thursday 9 am - 1:30 pm. The pay rate is $21.00 per hour.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.

Apply Here: https://www.click2apply.net/o18VpbUdAe2MJhJRqsBjy1
PI254369932